Office Manager – River Holme Connections

Office Manager

River Holme Connections is a small local environmental charity with a goal to make the River Holme catchment a better place for people and wildlife. We work to promote healthy rivers and improve biodiversity alongside increased education and community involvement.

We are recruiting a part-time Office Manager to join our friendly staff team based in Honley, West Yorkshire. You will be responsible for managing the office, providing financial and administration support to the day-to-day operations of the charity, and ensuring the smooth operation of systems and processes.

Hours: 20.5 hours per week worked flexibly over the week. There may be occasional evening and weekend work.

Salary: Salary: £16,400 (£30,000 FTE).

Location: RHC office, Honley.

Application deadline: Tuesday 6th February 5pm.

Interviews: w/c 12th February 2024, RHC office, Honley.

Financial responsibility
• Authorised signatory for electronic banking.
• Check, process and record payments, administer invoices and expenses claims, code items to agreed budgets and action payments.
• Maintain accurate financial records and reconcile bank accounts, providing reports to the chair, treasurer and auditor as required.
• Inform the Charity Commission and bank of any changes to the charity.
• Process monthly payroll and HMRC returns.
• Process monthly pension reports and payments.
• Record, reconcile and bank donations to the charity.
• Purchase materials and equipment when required.
• Keep petty cash account and records.
• Assist the treasurer with preparing end of year accounts and liaise with the accountant.
• Submit quarterly Gift Aid claims.
• Review annual core budget and expenditure and support the treasurer with wider budgets.

January 2024
• Update fixed asset register. Administration responsibility
• Ensure a safe working office environment.
• Field telephone calls and email enquiries.
• Attend and minute trustee meetings.
• Support trustee working groups e.g. report legislation changes in finance, HR and Charity Commission, ensuring policies and procedures are reviewed.
• Update the risk and policies and procedures registers.
• GDPR data processor role.
• Arrange annual PAT testing for all electrical equipment.
• Support trustees and team to onboard new staff and volunteers including DBS checks.
• Update website with events, blogs and projects and compile monthly newsletter.
• Support events and projects.
• Maintain landowner CRM database.
• Undertake general administration tasks.

Line Manage
Year in Industry Student Placement.

Essential criteria
• Experience of working for a small charity in an Office Manager role.
• Accounting qualifications/experience.
• Experience of Gift Aid claims, managing monthly payroll and associated reports.
• Experience of preparing end of year accounts, reporting to the Charity Commission and board of trustees.
• Excellent organisational skills and time management.
• Excellent working knowledge of Microsoft Office 365.
• Maintain confidentiality and role of data processor (GDPR).
• Able to organise own workload and manage priorities.
• Good communication skills.
• Experience of working in a small team and having fun!

Desirable criteria
• An interest in environmental issues.
• An understanding of the climate and nature crisis.
• Experience of working with volunteers.
• Happy to don a pair of wellies when needed!

If you are interested in the role, please download the job description and person specification here. Please email your CV and a cover letter detailing how you meet the criteria to Pam King, adding “As seen on”

Office Manager Advert
240116 Office Manager Job Advert JS (1)240124

Office Manager Joscription and Person Specification
Office Manager Job Description and Person Spec JS (1)


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