Office Manager
River Holme Connections is a small local environmental charity with a goal to make the River Holme catchment a better place for people and wildlife. We work to promote healthy rivers and improve biodiversity alongside increased education and community involvement.
We are recruiting a part-time Office Manager to join our friendly staff team based in Honley, West Yorkshire. You will be responsible for managing the office, providing financial and administration support to the day-to-day operations of the charity, and ensuring the smooth operation of systems and processes.
Hours: 20.5 hours per week worked flexibly over the week. There may be occasional evening and weekend work.
Salary: Salary: £16,400 (£30,000 FTE).
Location: RHC office, Honley.
Application deadline: Tuesday 6th February 5pm.
Interviews: w/c 12th February 2024, RHC office, Honley.
Financial responsibility
• Authorised signatory for electronic banking.
• Check, process and record payments, administer invoices and expenses claims, code items to agreed budgets and action payments.
• Maintain accurate financial records and reconcile bank accounts, providing reports to the chair, treasurer and auditor as required.
• Inform the Charity Commission and bank of any changes to the charity.
• Process monthly payroll and HMRC returns.
• Process monthly pension reports and payments.
• Record, reconcile and bank donations to the charity.
• Purchase materials and equipment when required.
• Keep petty cash account and records.
• Assist the treasurer with preparing end of year accounts and liaise with the accountant.
• Submit quarterly Gift Aid claims.
• Review annual core budget and expenditure and support the treasurer with wider budgets.
January 2024
• Update fixed asset register. Administration responsibility
• Ensure a safe working office environment.
• Field telephone calls and email enquiries.
• Attend and minute trustee meetings.
• Support trustee working groups e.g. report legislation changes in finance, HR and Charity Commission, ensuring policies and procedures are reviewed.
• Update the risk and policies and procedures registers.
• GDPR data processor role.
• Arrange annual PAT testing for all electrical equipment.
• Support trustees and team to onboard new staff and volunteers including DBS checks.
• Update website with events, blogs and projects and compile monthly newsletter.
• Support events and projects.
• Maintain landowner CRM database.
• Undertake general administration tasks.
Line Manage
Year in Industry Student Placement.
Essential criteria
• Experience of working for a small charity in an Office Manager role.
• Accounting qualifications/experience.
• Experience of Gift Aid claims, managing monthly payroll and associated reports.
• Experience of preparing end of year accounts, reporting to the Charity Commission and board of trustees.
• Excellent organisational skills and time management.
• Excellent working knowledge of Microsoft Office 365.
• Maintain confidentiality and role of data processor (GDPR).
• Able to organise own workload and manage priorities.
• Good communication skills.
• Experience of working in a small team and having fun!
Desirable criteria
• An interest in environmental issues.
• An understanding of the climate and nature crisis.
• Experience of working with volunteers.
• Happy to don a pair of wellies when needed!
If you are interested in the role, please download the job description and person specification here. Please email your CV and a cover letter detailing how you meet the criteria to Pam King admin@riverholmeconnections.org, adding “As seen on Holmfirth.info”
Office Manager Advert
240116 Office Manager Job Advert JS (1)240124
Office Manager Joscription and Person Specification
Office Manager Job Description and Person Spec JS (1)
